Job Opportunities at Equine Advocates

Equine Advocates is a national non-profit organization – we focus our work on rescue, sanctuary, education and advocacy.  Our horse sanctuary in Chatham, NY is home to 80+ rescued horses, ponies, donkeys & mules. We are seeking applicants who have compassion for animals.

Accounting Assistant

Proficient in QuickBooks, Excel & Word

Duties include:

  • Pick up mail at post office each morning. Drop off outgoing mail the following day.
  • Open mail daily — count, sort, batch and log all donations
  • Handle all QuickBooks (QB) entries including deposits, journal entries and check writing.
  • Review all invoices. Prepare spreadsheet for all credit card invoices with receipts.
  • Do all bank reconciliations
  • Process payroll through ADP, review the hourly staff time cards
  • File all paid bills, bank statements, state filing forms, etc.
  • Oversee all monthly/quarterly credit card donations and contact those donors when credit cards have expired or failed to process. Update information on-line and in donor database.
  • File all paid bills, bank statements, state filing forms, etc.
  • Process all credit card donations that come in the mail
  • Reconcile all website donations
  • Assist in data entry in DonorPerfect
  • Assist with all general office work including answering phones and covering for lunch
  • Maintain office supplies and orders as needed
  • Volunteer Liaison. Initial contact and interviews before introducing to equine manager(s)
  • Assist with Public Open Days (including set-up & close up)
  • Oversee and work with all Community Service projects.
  • Assist with Annual Gala
  • Update/Maintain Procedures Manual for all office processes
  • File for excess tax refund filing
  • File and manage all state filings

This position is on premises and not remote.

Job Type: Full-time

Pay: $35,000.00 – $36,000.00 per year

If interested, please email your resume and cover letter to or mail to:
Equine Advocates
PO Box 354
Chatham, NY 12037