Job Opportunities at Equine Advocates
Equine Advocates is a national non-profit organization. We focus our work on rescue, sanctuary, education, and advocacy. Our equine sanctuary in Chatham, New York, is home to 80+ rescued and retired horses, ponies, donkeys, and mules. We are seeking applicants who have compassion for animals.
Office Manager/Bookkeeper
Duties include:
Bookkeeping
• QuickBooks (QB) entries, including deposits, journal entries, and check writing, monitoring account balances
• Review all invoices. Prepare spreadsheet for all credit card invoices with receipts.
• Bank and Investment Account reconciliations
• Oversee all monthly/quarterly automatic credit card donations and contact those donors when credit cards have expired or failed to process. Update information online and in DonorPerfect
• Process all credit card donations that come in the mail or in person
• Prepare cash deposits
• Reconcile all website donations by Credit Card or by PayPal
• Print Web Donations and contact those that fail
Payroll
• Process weekly payroll through ADP
• Calculate hourly staff time cards
• Record sick & vacation
Office Management
• Pick up and drop off mail at post office in the AM daily
• Open mail and record daily counts. Sort, batch, and log donations
• Maintain all office and cleaning supplies and order as needed
• Assist in data entry into our donor database.
• File retention and disposal.
• Update/Maintain Procedural Manual for all office processes
Other Responsibilities
• Assist with Humane Education classes
• Assist with Public Open Days, including set up and close up. Ensure that all materials/signage, etc., are ready before the Open Day
• Schedule and oversee Community Service projects
• Liaison with visitors and assist with group tours
• Give sanctuary tours
• Assist in preparation for and work on the Annual Gala and other events
• Volunteer Liaison. Set up interviews with the Equine Care Manager and yourself
• Other duties as needed
This is not a remote position.
Job Type: Full-time
Pay: $45,000 – $50,000 per year
Benefits: 401(k), Dental insurance, Health insurance, Paid time off
If interested, please email your resume and cover letter to jobs@equineadvocates.org.